FUNDS RECEIVED or DISBURSED NOT AFFECTING

ACTIVE MEMBER ACCOUNTS

 

 

     In order for the system to be able to accurately calculate your Bank Deposit and your cash drawer balance each day, it is necessary for all checks received and cash to and from cash drawers be entered into the computer.  From time to time your credit union may receive checks which are not for deposit to a member’s account (such as investment income, reimbursement of a pre-paid expense, income for an insurance listing etc).  You may also want to pay a bill (such as for a newspaper, pizza, etc) in cash from a teller drawer.  The following procedure explains how to perform these transactions.

 

CHECK AND/OR CASH RECEIVED

 

1.            Go to Program #2

 

2.      With your cursor in the Account Number field, press ‘F12’.

 

3.      The ‘Cash-Drawer-Detail’ window will appear.

 

4.            Use the ‘Down Arrow’ key to highlight either ‘G.L. CHECK RECEIVED’ or ‘G.L. CASH RECEIVED’.  Note: For balancing purposes it is important to chose the correct category.

 

5.      Enter the dollar amount of the check or cash received and press ‘ENTER’

 

6.      The cursor will move to a field that says ‘Optional!  G. L. Account Number:’.  If you know the

account number in the General Ledger this account should credit enter that number here.

 

If you do not know the account number just press ‘ENTER’ to leave this field blank.

 

7.      Press ‘F11’ to view the voucher.

 

8.      Enter your Teller Password to post the transaction.

 

9.      If you have more transactions to do, press ‘ESC’ and repeat the steps above.

 

10.    When all transactions have been completed, press ‘F9’ to print the voucher.

 

11.    The copy of this voucher that would normally be given to the member should be given to the person 

         who posts your General Ledger.  Staple to that copy any check stubs or information you have 

         concerning the checks or cash that make up this entry.

 

CASH FROM A TELLER DRAWER

 

1.      Go to Program #2

 

2.      With your cursor in the Account Number field, press ‘F12’.

 

3.      The ‘Cash-Drawer-Detail’ window will appear.  Use the ‘Down Arrow’ key to highlight ‘G.L. 

        CASH RECEIVED’.

4.      Enter the dollar amount you are taking from your drawer with a minus (-) sign in front of it.

 

5.      The cursor will move to a field that says ‘Optional!  G. L. Account Number:’.  If you know

the account number in the General Ledger this account should debit enter that number here.

 

If you do not know the account number just press ‘ENTER’ to leave this field blank.

 

6.      Press ‘F11’ to view the voucher.

 

7.      Enter your Teller Password to post the transaction.

 

8.      When all transactions have been completed, press ‘F9’ to print the voucher.

 

9.      The copy of this voucher that would normally be given to the member should be given to the person 

         who posts your General Ledger.  Staple to that copy any receipts or information you have concerning 

         this entry.

 

 

AFFECT TO GENERAL LEDGER

 

     These transactions debit checks or cash received and credit a GL Funds Received suspense account (normally 87100).  After posting your daily transactions via Option V you will need to reconcile this account. 

 

      To reconcile the account access General Ledger Option C.  Debit 87100 and credit the appropriate General Ledger account.  The ending balance in 87100 should be zero.