BALANCING YOUR CASH DRAWER

 

CASH DRAWER BALANCING IS DONE USING PROGRAM #7 OPTION I.

 

1.     Access Program #7.  Choose Option I and enter your Teller Password

 

Right side of the screen display   >DAILY DEPOSIT SUMMARY=. 

 

This summary displays the totals created by the transactions you posted to the computer.  These numbers change as you do more transactions.

 

The left hand side of the screen is the >ENDING CASH DRAWER COUNT=. 

 

This area is simply a calculator, and allows you to input the actual count of the cash in your drawer.  The numbers input on this screen remain on this terminal until they are changed or you press >F4' to clear the screen.

 

2.     Run a tape of the checks you received during the day which will be deposited to the bank.  (You can use the >F5' calculator to get this total and press >F9' to print the list, but you will not have an item count.)

 

3.    Check the total on this tape against the >CHECK DEPOSIT to bank= figure near the middle of the right hand side of the display.  These figures should agree.  If they do not agree see the procedure > TIPS FOR RECONCILING TELLER OUT OF BALANCE= in your manual and bring this total in balance.

 

4.     Count the money in your cash drawer and enter the count on the left hand side of the screen.

 

Helpful Tips:

 

You can enter the number of bills or coins in the left column and the dollars will be calculated for you

 or

You can enter the dollar amount in the right hand column. 

 

or

 

You can also use the calculator (press 'F5') to help count an individual denomination.  When your count is complete, press >ESC=.  With the cursor in the appropriate field press 'SHIFT' and 'F1' at the same time and the calculator total will be pulled into this field automatically

 

5.    The >Cash difference= field should be $0.00.  If it is not, recheck your cash count and check the procedure for >TIPS FOR RECONCILING TELLER OUT OF BALANCE=.

 

6.     If you are not able to reconcile a cash difference, you must make a cash overage or

shortage entry.

 

A)    Be sure you are in Program #7 Option I with the cursor in the lower right hand corner.  (Press >ESC= to move to that position if you are in the cash count portion of the screen.)

B)    Press the >F12' key to display the >Cash Drawer Detail= window.

C)    Use the down arrow to highlight the correct transaction type (>CASH DRAWER OVERAGE> or >CASH DRAWER SHORTAGE>).

D)    Press the >F2' key and the amount of your >Cash Difference= will automatically be put into this field for you.

E)    Enter your Teller Password to post.

 

7.     Your >Cash Difference= field must now be $0.00.

 

8.     Enter your >ENDING CASH DRAWER> amount.  This is the amount of cash that will remain in your cash drawer.

 

 (Note:  If you need to deposit any money back to the vault, you should do a >CASH

      DEPLENISHMENT= transaction and change your cash drawer count before entering

      your >ENDING CASH DRAWER=  total.)

                    A)   With your cursor in the lower right hand corner, press >F12' to display the >Cash Drawer Detail= window.

B)    Use the Down Arrow to highlight >ENDING CASH DRAWER=.

C)    Enter in this field the amount that will be staying in this cash drawer.

 

If the total amount that is currently in the drawer is staying, you can press the >F1' key and the >Total Cash Amount= from the left hand side of the screen (where you entered your cash count) will be entered in this field automatically.

 

If you will be depositing part of the cash in this drawer to the bank, enter in this field only the amount of cash which will remain in the drawer and not be deposited.

 

If you will be depositing all of the cash in your drawer to the bank, enter $0 in this field.

 

D)  Enter your Teller Password to post.

 

9.     Check the following items for accuracy:

1.      >Cash Difference= must be zero ($0.00)

2.      Tape of checks must agree with the >CHECK DEPOSIT to bank=

3.      >Suspense= should be zero (0) or you should know why it is not.    

4.      >Check Disbursements' should be equal to all checks you issued  (withdrawals and loans disbursed)

5.      >Money Orders written= equal money orders you sold

6.      >Counter PAID DRAFTS' are equal to member share drafts you manually cleared.  (These are not included in your deposit to the bank.)

7.      >Cashier=s Checks' are equal to Cashier=s checks you disbursed.

8.      >TOTAL DEPOSIT TO BANK= must agree with the total of checks and cash which you are depositing to the bank.  (In most credit unions, this total is the same as >CHECK DEPOSIT to bank'

10.     With your cursor at the bottom of the screen, press >F9' to print it.

 

 AHINT@:  If you printed this on a voucher, put the carbon copy in your cash drawer.  It will tell

you what your beginning cash count should be the next time the drawer it used and also give a record of the count by denomination.

11.   Press the >F10' key to print a listing of the individual checks you have entered as >Funds 

        Received= today.

11.     Escape to the Program #7 menu screen.

a)  Choose Option A

b)  Enter your Teller Password

c)  Press >ENTER= until you see >End of summary! - Press >F9' to print screen - ESC to

     exit:

d)  Put a piece of 8 1/2 X 11" paper in your printer and press the >F9' key to print your 

     teller totals.

 

12.     Press 'ESC' until your terminal screen is back to the 'Good Morning Screen' (Program #1)

 

13.   Wrap your printouts around your vouchers and rubber band them.  Place this bundle along with your check copies, money orders, etc. in the location designated by your credit union and put your cash drawer away.